AI can help audit SaaS subscriptions by turning invoices, renewal notices, and tool records into one reviewable list.

Build one register from the evidence you already have.

Subscription information is usually scattered across finance exports, email receipts, admin portals, and a few people’s memories. Start by putting the vendor name, billed amount, billing cadence, renewal date, cost centre, owner, and original evidence in one table.

Strawberry can read the source material you provide and prepare a normalized register with unresolved fields called out. A blank owner or unknown renewal date is valuable audit output, not a reason to fill in a guess.

Look for overlap without mistaking it for redundancy.

Two tools may both handle surveys, meetings, storage, or project tracking while serving different teams and obligations. AI can group likely overlaps by category, compare public product scope, and collect usage or owner evidence where you authorize it.

The result should be a shortlist of questions: do both tools serve the same team, is one contract ending soon, and what would break if the service disappeared? That is a better conversation than an automatic “duplicate” label.

Turn the register into an owner-led decision queue.

A spend audit ends in decisions, not a prettier spreadsheet.

Give each subscription a status such as keep, investigate, seek pricing, consolidate, or cancel after confirmation, then name the person accountable for the answer.

Strawberry can draft an owner questionnaire or prepare the context for a renewal conversation. Keep the final decision with finance, procurement, IT, and the operating team, especially where data access or a contract is involved.

Make the next audit a smaller job.

Once the register format and review questions work, save them as a SaaS-audit skill.

It can require the same source columns, owner checks, renewal horizon, and decision labels every time the process runs.

A quarterly routine can prepare only subscriptions with new invoices, changed owners, or an approaching renewal. That keeps the audit current without turning every month into a full procurement project.

Frequently asked questions