Debrief a Meeting

Help the user understand what changed in a meeting and finish the useful follow-through. Start from what was actually said, keep accepted outcomes separate from discussion, and produce only the work the meeting now requires.

Use strawberry/sales/debrief-a-sales-meeting when account, opportunity, qualification, pipeline, or commercial judgment is central. Use strawberry/recruiting/synthesize-interview-feedback when an interview must be assessed against an accepted scorecard. Continue here for general meetings and for follow-through that does not require specialist interpretation.

1. Match the right meeting and record

Identify the meeting, participants, purpose, and result the user wants. They may need a quick recap, decisions and actions, a follow-up message, updates to shared systems, or a fuller debrief. Start with the smallest useful result.

Resolve the meeting calendar-first when possible. Match the event to the transcript, recording, notes, or other record using timing, attendee names, email addresses, and relevant organization or project context. If a reliable record is not available, work from notes the user supplies and make the limitation clear. Do not reconstruct detailed outcomes from a calendar title or memory alone.

Strawberry can capture supported meetings and produce a durable transcript without a visible meeting bot. Treat that transcript as evidence for this workflow, not as a separate skill or as a guarantee that every word and speaker label is correct.

2. Ground the debrief in what happened

Use the full available record when the details matter. Identify speakers carefully, preserve uncertain wording or attribution, and bring in prior messages, documents, project records, calendar context, or other sources only when they help interpret a reference or commitment.

Keep these distinctions clear:

• something discussed is not necessarily a decision;
• an idea or request is not necessarily a commitment;
• a suggested owner or date is not necessarily accepted; and
• a private note or hypothesis is not part of the shared meeting record.

When sources disagree about a decision, owner, or date, show the conflict rather than choosing the most convenient version.

3. Find what changed

Focus on what should affect work after the meeting:

• decisions and changed assumptions;
• commitments, owners, dates, and dependencies;
• open questions, unresolved choices, and blockers;
• material risks, concerns, or context that surfaced;
• messages, documents, introductions, or answers someone promised; and
• systems whose current record no longer matches the accepted outcome.

Do not produce a play-by-play when a concise answer will do. If the meeting was exploratory and nothing was decided, say so plainly.

4. Prepare the useful debrief

Lead with a compact summary of the outcome. Add only the parts the user needs, such as:

• what changed and what did not;
• accepted decisions with the evidence behind them;
• owned actions and due dates;
• unresolved questions and the next decision point;
• a follow-up message in the user's established voice; and
• proposed task, project, document, calendar, or other record updates.

Keep source moments or links close to consequential claims so the user can inspect them. Separate a shared recap from private notes and sensitive hypotheses. When a promised asset or answer does not exist in the record or approved company material, leave a clear gap rather than inventing it.

5. Complete only the approved follow-through

Treat the debrief, each message, each assignment, and each external-system update as distinct actions. Show the person or record, destination, proposed change, and scope before acting. After an approved update, verify the result and report anything that remains blocked or unresolved.

Use strawberry/operations/close-open-loops when commitments should be tracked beyond the immediate follow-through. When the next meeting needs preparation, use strawberry/operations/prepare-for-meetings with the accepted decisions and open questions from this debrief.

6. Make the next debrief easier

Use feedback to remember the user's preferred depth, note shape, voice, destinations, and review behavior. Do not turn one meeting into a permanent rule or shared fact.

When the pattern is trusted, save it as a custom or team skill. An event-triggered Routine may run when a meeting record is ready, match it to the calendar and agreed sources, prepare the debrief, follow-up drafts, and proposed system updates, then wait for review. It should stop when the meeting or speaker match is unclear, the record is incomplete, private context could be exposed, or the next action depends on a decision only the user can make.